Public Records

Submit Records Request

In the interest of transparency and accountability, it is the duty of state government to respond and assist in fulfilling public record requests. The public has a right to access records produced by public agencies. General statute 132 sets out the requirements for the record request process and is the main public records statute. The statute sets out a broad definition for public records, specifying that a record created in connection with public business can then be considered a public record. Additionally, information can be exempt from a record request. These exemptions can be found in G.S 132 and other various statutes of N.C law (i.e., sensitive identifying information and security-related details).

For information on records management, visit the State Archives of North Carolina.

The Record Request Process:
What to Expect

Records requests must go through a process of collection and review when submitted. This process and the size of the records request will impact the time it takes to complete a request.

Receipt – The requester will be notified that their request has been received. Requests will be processed in the order that they are received and response times will vary based on request type, volume of request and other requests in process. 

Compilation – Records will be collected, and any clarifications will be requested from the requester regarding the kind of records asked for.

Review – Requested documents must undergo a review to ensure that information that is exempt is not released. 

Redaction - In the case that exempt information is found, the document will be provided with the exempt information redacted.

Release – The documents are provided to the requester through their requested medium. If a requester chooses to receive physical copies of documents, then a small charge may occur for the physical cost of copies provided to the requester. 

Submit Records Request