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NC BIDS for Vendors

Implementation Schedule

Implementation of NC BIDS will occur over a 6-month period in phases, or waves, with specific state agencies beginning participation in each wave.  The first wave is scheduled to begin in November 2018, and we plan for all state agencies, institutions, community colleges and universities to implement NC BIDS by February 2019.  

Projected Agency Wave Start Dates
Wave Number Projected Start Date Participating Agencies
1 11/13/2018
  • Department of Administration
  • Department of Information Technology
  • Division of Purchase and Contract
2 12/15/2018
  • Department of Commerce
  • Department of Environmental Quality
  • Department of Health and Human Services
  • Department of Natural and Cultural Resources
  • Department of Public Safety
  • Department of Revenue
  • NC Education Lottery
  • Office of Administrative Hearings
  • State Auditor
  • State Property Office
3 02/02/2019 All remaining state agencies, including the NC Community Colleges System Office
4 02/16/2019 Community colleges and universities, including UNC General Administration
5 02/16/2019 Non-mandatory agencies

 

How does NC BIDS work?

If an agency has not yet begun participating in NC BIDS, respond to solicitations from that agency in the same way you do today. 

After an agency begins participation in NC BIDS:

  • All subsequent solicitations posted by or for that agency will display a new eBid button in IPS.  NC BIDS is a new feature of IPS. 
  • The eBid button is always active, but must be used only when instructed.  P&C or the agency will specify whether the eBid button can/must be used to submit electronically, or whether paper bids are required/permissible.
  • For each solicitation handled by or through Purchase & Contract:
    • Each individual solicitation document will indicate whether responses must be submitted electronically through NC BIDS or whether paper responses are required:
    • One of the following instructions will also be included in the Special Instructions field:
      • Electronic responses ONLY will be accepted
      • Mailed responses ONLY will be accepted
    • Submissions that do not comply with the stated submission method will be deemed non-responsive.
  • For solicitations under the delegation of the agency, P&C strongly recommends that they also choose to accept only electronic OR only paper bids for each solicitation using the guidelines above.  However, each agency will need to update their policy based on the decision made by their procurement leader.
  • Vendors must always check the special instructions and solicitation document for each solicitation to verify whether electronic or paper bids are required for that solicitation:
    • If electronic bids are required, respond electronically to that solicitation using the new eBid button displayed in IPS for that solicitation. 
    • If paper bids are required, do not use the eBid button, you must submit a paper bid.