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City of Havelock - Inspect Storm Drainage Pipes on Woodhaven Drive - Havelock, NC

Event Description

City of Havelock 

Street Address: 1 Governmental Avenue, Havelock, NC  28532 

BID Time: 2:00 pm 

BID Date: 03/20/2019 

BID Location Street Address: 1 Governmental Avenue, Havelock, NC  28532 

Project Title: City of Havelock Inspect Storm Drainage Pipes on Woodhaven Drive 

Project Location Street Address: Woodhaven Drive, Havelock, NC  28532 

Scope of Work: 
CITY OF HAVELOCK
Post Office Box 368
Havelock, NC 28532

INVITATION TO BID

Pursuant to North Carolina General Statutes §143-131, the City of Havelock invites informal bids on the following:

Bids must be submitted in accordance with the attached specifications. Bids must include an itemized schedule (including quantity, unit price and total) for each work element. Bids can be submitted by mail, email, fax or hand delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:

“City of Havelock,
Inspect Storm Drainage Pipes on Woodhaven Drive”

Address Bids to: Lee Tillman, Director of Finance
City of Havelock
P.O. Box 368
1 Governmental Ave.
Havelock, NC 28532
Fax: 252-447-0126
Email: Bids@havelocknc.us 

Bids will be accepted until 2:00 PM (EST) on Wednesday, March 20, 2019 at which time they will be reviewed in the office of the City Finance Director. Quotes are not subject to public inspection until the contract is awarded. The bids are good for 75 days after opening.

Bidders are cautioned not to submit bids until the proposed requirements and specifications have been carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of the specifications. No proposal will be considered unless prices are submitted for all items requested in any section. The City reserves the right to change the amount of quantities.

The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general style, type, character and quality of the article desired.

The successful bidder on all construction contracts will be required to conduct the operation in accordance with all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing work. For all projects over $30,000, a general contractor’s license must be furnished to the City if applicable

The City will not sell bid packages. Plans, specifications, and addenda may be viewed and obtained online at www.havelocknc.us. Click on: “Bid on a Contract”; “Current Bids”. The Bidder’s List is maintained by Vendor Registry. Registration for the Bidder’s List is made online at www.havelocknc.us. Click on: “Bid on a Contract”; “Vendor login/Registration”.

N.C.G.S. (North Carolina General Statutes), specifically §160A-20.1(b), prohibit the City from entering into contracts with contractors and subcontractors who have not complied with the requirement of Article 2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section, with their bid. Bids that do not include this Affidavit will be considered non-responsive.

N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any subcontractor found on the State Treasurer’s Iran Divestment list or Companies Boycotting Israel list. The referenced lists can be found on the State Treasurer’s website at the address www.nctreasurers.com and will be updated every 180 days.

The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract in the efforts to award the contract to the bidder it deems to be for the best interest of the City.

This institution is an equal opportunity provider, and employer.

Contact person(s) for information on this bid: 

For questions in regards to the bid specifications, the City requires and only responds to questions submitted in writing and sent via email to: 
Bids@havelocknc.us

Questions must be received by 2:00 PM (EST) on Thursday, March 14, 2019. If questions are received, the City will respond no later than 12:00 PM (EST) on Monday, March 18, 2019. 

This is the 8th day of March 2019

Published: Vendor Registry March 8, 2019

CITY OF HAVELOCK

Lee W. Tillman
Director of Finance

STATE OF NORTH CAROLINA
AFFIDAVIT
CITY OF HAVELOCK

I, ¬¬¬¬¬___________________________ (the individual attesting below), being duly authorized by and 

on behalf of ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬__________________________________ (the entity hereinafter “Employer”) after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of employee through E-Verify in accordance with NCGS §64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in the State and that employs 25 or more employees in this State. (mark Yes or No)

a. YES_____, or

b. NO_____

4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder on this project, Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

Bid Sheet

Bid: _____________________________

Bids must include an itemized schedule by quantity, unit price and total for each work element.

Company Name: ______________________________________________

Company Address: ______________________________________________

Contact Person: ______________________________________________

Telephone Number: ______________________________________________

NC Contractor’s License Type and Number: ______________________________________________

Number of Addendums Acknowledged (circle one): N/A 1 2 3 4

As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the Iran Divestment Act and the Companies Boycotting Israel Act.

Authorized Signature: ____________________________________________________

Print Name of Authorized Signature: ____________________________________________________

Title: ____________________________________________________

Address Bid to: Lee Tillman, Director of Finance
City of Havelock
P.O. Drawer 368
1 Governmental Avenue
Havelock, NC 28532
LTillman@Havelocknc.us

Please indicate the Bid name on the outside of the envelope. 

Project Title: Inspect Storm Drainage Pipes on Woodhaven Drive, Havelock NC.

Pipe material consist of galvanized corrugated steel. Total of three pipes running parallel with approximately seventeen feet separation from centerline of pipes. Two of the pipes are 54” in diameter and one elliptical pipe 72” x 96”, approximately 100 feet in length each.

Scope of Work:

1. Inspect pipes for structural damage along the entire barrel of the pipes for the total length, including areas submerged.

2. Inspect each joint affixed with a steel band on the external circumference of the pipes. Note any apparent infiltration or exfiltration or separation at joints. Identify location of defects or failure measured in feet from the South invert North to the outfall. Use 12-hour clock method to identify the location of failures along the circumference of the pipes. Evaluation of joints to be made from interior of pipes.

3. Record the size and type of all failures.

4. Closely inspect bottom of pipes along flow line for failures.

5. Note: The 54” pipes are dry during normal conditions. The 72” x 96” has 2.5 feet of freeboard during normal conditions.

6. Provide final inspection report identifying all defects and deteriorations, including photos of interior at 20 feet O.C. and at all areas of failure.

HUB certified vendors/contractors are encouraged to submit a bid for this project.

Project Information URL: 

Project Contact Name: Lee Tillman 

Project Contact Email: Ltillman@havelocknc.us 

Project Contact Phone Number: 252-444-6403 

Pre-Bid Meeting: No