City of High Shoals - City of High Shoals CDBG-I Water Phase 1 Project – High Shoals, NC

Event Description

Organization Information

City of High Shoals, NC

BID Information

BID Due Time 2:00 pm
Bid Due Date 06/04/2020
BID Location Street Address 101 Thompkins Street, PO Box 6, High Shoals, NC 28077

Project Information

Project Title City of High Shoals CDBG-I Water Phase 1 Project

Project Location Street Address 101 Thompkins Street, High Shoals, NC 28077

Scope of Work

City of High Shoals, North Carolina Request for Qualifications (RFQ) for Engineering Services: Engineering Report, Design & Bid Package, and Inspection Services

The City of High Shoals has received a Community Development Block Grant – Infrastructure (CDBG-I) award in the amount of $1,996,086 from the North Carolina Department of Environmental Quality Water Infrastructure Division (NCDEQ) for the replacement of existing water lines and the installation of new water lines within the City. Specifically, the grant will provide for the installation of approximately 870 LF of 6” water lines, 2,170 LF of 8” water lines and 3,150 LF of 12” water lines and appurtenances along N. Lincoln Street, S. Lincoln Street, Thompkins Street, Old Hardin Road (part), and Frye Street serving 68 single family homes within the City. The total project cost is estimated to be $1,996,086, 100% of which will be provided by the CDBG-I funds, including administrative costs. Please see attached site map.

The High Shoals City Council is soliciting requests for qualifications for professional engineering services to assist the City in both a) developing a final engineering report, b) subsequent engineering design and bid package services and construction inspection services for this project in compliance with all applicable federal and state requirements and regulations under the CDBG-I program. Payment terms will be negotiated with the selected firm. The fee for professional engineering services will be paid with CDBG-I funds.

The successful individual or firm must attend two mandatory training meetings. The first training is on Federal Regulatory Compliance. In this training, you will learn methods of complying with all of the federal attached to the Community Development Block Grant program. These regulations include Fair Housing Act, which requires that communities receiving CDBG funds promote fair housing activities in their communities, Section 3, which helps low income works find work in the project being funded, and the Davis-Bacon Act and Related Labor Standards requirements, which mandate fair wages for all workers in the funded project. The training is planning for July 20, 2020 and will be held in Salisbury, NC.

The second training is for the development of the environmental review document for the project. A City official, the procured engineering firm and the grant administrator are all required to attend this training. The day-long environmental review training will occur on July 21, 2020 in Salisbury, NC.

Please note that the grant administrator is responsible for preparing all compliance policies and documentation as well as preparing the environmental review record, not the selected engineering firm. Nonetheless, attendance at these meeting is mandatory per NCDEQ.

Scope of Work:
Engineering services shall include, but are not limited to, standard tasks necessary for the implementation of the project in conformance with the CDBG program and NCDEQ compliance areas:

1) Preparing and approval of the engineering report prior to the Release of Funds.

Upon the Release of Funds, the following scope of work is required:

1) Preparing the final design and construction bid package in conformance with applicable regulations and requirements;
2) Supervising the bid advertising, tabulation, and award process, including preparing the advertisements for bid solicitations, conducting the pre-bid meeting, conducting the bid opening, reviewing the bids received for accuracy, preparing a recommendation for the City Council, and issuing a notice to proceed;
3) Conducting the pre-construction conference;
4) Surveying, field staking, on-site supervising of construction work, and preparing inspection reports;
5) Reviewing and approving all contractor requests for payment, change orders, and submitting approved requests to the governing body;
6) Coordinating and conducting monthly progress meetings and reports;
7) Responding to complaints during construction in accordance with CDBG-I policies;
8) Providing reproducible plan drawings to the City upon project completion;
9) Conducting final inspection and testing;
10) Submitting certified “as-built” drawings to appropriate authorities;
11) Submitting a certificate of completion to the City; and
12) Preparing an operation and maintenance manual (if applicable)

Submission Requirements:
RFQ submissions provided to the City of High Shoals must include at a minimum:

1) Individual or Firm information: firm’s legal name, address, email, and telephone number, the principal(s) of the firm and their experience and qualifications;

2) Water/Wastewater Experience: The specialized experience and technical competence of the staff to be assigned to the project with respect to water/wastewater improvements or related work, description of firm’s prior experience, including any similar projects (in particular, those funded by CDBG), size of community, location, total construction cost, and names of local officials knowledgeable regarding the firm’s performance on related work. Include at least five references within the past five (5) years.

3) Firm Capacity and Capability: The capacity and capability of the firm to perform the work in question, including specialized services, within the period of the grant, the past record of performance of the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules, description of firm’s current work activities, capability of carrying out all aspects of CDBG related activities, and firm’s anticipated availability during the term of the project;
4) The proposed work plan and schedule for activities to be performed; and

5) Documentation of compliance with state and federal debarment/eligibility requirements.

Qualification Evaluation Criteria:
Qualification statements for professional engineering services will be evaluated by a Selection Committee. Qualification statements will be considered on an equal competitive basis. The submissions will be evaluated according to the following factors:

1)Qualifications, Competence and Reputation of Firm and Personnel 20 points
2) Firm’s capacity to Meet Time and Project Budget Requirements 20 points
3) Present and Projected Workload of Firm 10 points
4) Related Experience of Similar CDBG Projects 20 points
5) Recent and Current Work for the Entity Issuing RFQ 20 points
6) Proximity of Firm’s Office to Project Site 10 points

Upon completion of the review of the Statements of Qualification, the Committee will make a recommendation to the City Council for approval to negotiate a contract price.

Respondents may review the CDBG-I files which includes a description of the proposed project activities, budget, and schedule and other pertinent information by contacting the High Shoals City Hall (temporarily closed to the public due to the COVID-19 situation) during regular office hours by calling (704) 735-1651.

Contract Award:
Once the most qualified firm is selected, a cost for the engineering report will be negotiated separately from the cost for engineering design/bid package and inspection services. Contracting for these two activities shall occur separately and cost/payments associated with each will be clearly defined. Contracts executed for engineering design/bid package and construction inspection services shall be contingent upon the Release of Funds and Funding Conditions.

Three copies of the above information shall be submitted at the address provided above, no later than Thursday, June 4, 2020 at 2:00 pm. For more information, contact Lucy Williams, City Clerk, City of High Shoals at (704) 735-1651. Submissions mail be mailed to City of High Shoals, PO Box 6, High Shoals, NC 28077. Physical address: City of High Shoals, 101 Thompkins Street, High Shoals, NC 28077.

The City of High Shoals is an Equal Opportunity Employer and invites the submission of statements of qualifications from minority and women-owned firms. The City of High Shoals invites the submission of statements of qualifications from certified Section 3 business concerns.

This information is available in Spanish or any other information upon request. Please contact Lucy Williams at (704) 735-1651 or at 101 Thompkins Street, High Shoals, NC 28077 for accommodations for this request.

Esta información está disponible en español o cualquier otra información previa solicitud. Comuníquese con Lucy Williams al (704) 735-1651 o al 101 Thompkins Street, High Shoals, NC 28077 para obtener alojamiento para esta solicitud.

Pre-Bid Information

Pre-Bid Meeting No

*HUB certified vendors/contractors are encouraged to submit a bid for this project. *