The Tarheel Electric Membership Association, Inc.- Electric utility power grid- Raleigh, North Carolina

Event Description

Organization Information

BID Information

2:00 pm

07/30/2021

North Carolina

27616

Project Information

No

North Carolina

27616

The Tarheel Electric Membership Association, Inc., (TEMA), is a material supply organization, founded by North Carolina's electric cooperatives to combine efforts to purchase materials, equipment and supplies at competitive prices.  Formed in 1975 and opened for business in 1976, TEMA's modern warehouse contains 112,000 square feet of storage space. TEMA members include twenty-six North Carolina, eight Virginia, and one Maryland Electric Cooperatives.

TEMA is operated as a Non-Profit, Subchapter "T" Corporation. Direction is provided by a nine member board of directors made up of General Managers and Directors from member systems.

TEMA is soliciting Proposals for an additional supplier of materials needed to build and maintain an electric utility power grid.  A list of materials can be found on the TEMA web site: www.tema.coop , located within the TEMA Item Catalog tab.  In addition to those materials listed, TEMA will consider approved equivalents that meet the specifications contained herein. Prior to the submission of the Proposal, the Bidder shall make, and shall be deemed to have made, a careful examination of the technical data and cut sheets listed on the TEMA website.

TEMA will receive Sealed Proposals in its headquarters located at 8730 Wadford Drive, Raleigh, NC 27616 on or before 2:00 PM, local time,    Friday July, 30th, 2021 (the “Deadline”), for the furnishing and delivery of all materials complete as listed on the TEMA web site, at which time the Proposals will be publically opened and examined.   Any Proposal received subsequent to the Deadline will be rejected and shall not be considered.

The name and address of the Bidder and the following description must appear on the envelope in with the Proposal is submitted. 

Materials shall conform to and be listed in, as applicable, the Specifications and Materials in the most recent volume of the United States Department of Agriculture’s, Rural Utility Service, List of Materials Acceptable for Use on Systems of USDA Rural Development Electrification Borrowers.  All materials listed in the Proposal shall also conform to the latest RUS “Buy American” requirements. 

Proposals shall include a complete bill of materials, identifying each item by catalog number, manufacturer, ratings, characteristics, types, sizes, etc., of all materials and equipment. A simple statement that all necessary materials and equipment will be provided is not acceptable

Pricing, Shipment, Delivery, and Lead Times

Quoted prices for materials and equipment shall include shipment F.O.B. point of delivery to TEMA, 8730 Wadford Drive, Raleigh, NC 27616.  Pricing must be firm for a period of one year unless otherwise stated.

Material shall be delivered palletized in standard quantity containers with labeling clearly defining the quantity and contents in each container. TEMA will be responsible for unloading the material.

In the event that delays occur, the Bidder shall be responsible for all shipping demurrage unless such delays are caused solely by TEMA.

Delivery of all items of equipment shall be made at such time as to permit unloading between the hours of 8:00 a.m. and 12:00 p.m., Monday through Friday, holidays excluded.

Standard lead times for each item shall be clearly listed in the Proposal.  The Bidder must keep sufficient quantities of inventory on hand at all times, ready for overnight shipments seven days per week to respond to major storm events.

Insurance

The Bidder shall maintain Workers’ Compensation Insurance and Liability Insurance appropriate for the level of exposure involved in any applicable Purchase Order. The Bidder shall furnish certification of the appropriate insurance.

Indemnification

The Bidder shall hold harmless and indemnify TEMA, its agents, members, and employees from any and all claims, suits, and proceedings for infringement of any patent or patents covering materials and equipment purchased hereunder. The Bidder shall defend any suit or proceeding brought against TEMA, its agents, members, or employees based upon a claim that the materials and equipment, or any part thereof, constitute an infringement of any patent; or if the Bidder shall fail to defend such suit or proceeding, TEMA may do so and the Bidder shall make reimbursement for the expense of such litigation. If the materials and equipment, or any part thereof, are held to constitute infringement and the use thereof is enjoined, the Bidder shall, at its own expense, either procure for TEMA the right to continue to use the materials and equipment, or such part thereof, or shall replace the materials and equipment, or such part thereof, with non-infringing materials and equipment.

Debarment

The Bidder must submit with the Proposal a fully executed "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions" (attached), in accordance with regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510 which is included below with this solicitation.

Lobbying

The Bidder must submit a fully executed "Certification Regarding Lobbying" located in the Form of Proposal section which is included below with this solicitation.

Aw ard of Purchase Order

Bids will be considered as long as they are competitively priced as compared to existing suppliers and meet the specifications contained herein.  The award of a Purchase Order will be made to the lowest acceptable Bidder as soon as practical, provided that in the selection of materials and equipment a Purchase Order may be awarded to a responsible Bidder other than the lowest in the interest of standardization, or ultimate economy, if the advantage of such standardization or ultimate economy is clearly evident. TEMA reserves the right to reject any and all bids, and may accept any quote included in a Proposal or portion thereof.

TEMA reserves the right to waive minor irregularities or minor errors in any Proposal if it appears to TEMA that such irregularities or errors were inadvertent and do not otherwise materially impact the suitability of the Proposal. The Bidder must correct any such irregularities or errors so waived on the Proposal prior to its acceptance.

In estimating the lowest cost to TEMA as one of the factors in deciding the award of the Purchase Order, TEMA will consider, in addition to the prices quoted in the Proposal, the following:

  1. Equipment delivery (days)
  2. Adherence to the Plans and Technical Specifications
  3. Evaluation of equipment suitability to the system as noted and submitted by the Bidder and confirmation that all material items in the Proposal are listed in the  United States Department of Agriculture’s, Rural Utility Service, List of Materials Acceptable for Use on Systems of USDA Rural Development Electrification Borrowers, as applicable
  4. Competitive pricing based on comparison with exiting suppliers
  5. The Bidder’s intended method of shipment of the materials and equipment
  6. Firm prices

Pre-Bid Information

No

Optional

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