Town of Maxton- CDBG-I Water Infrastructure Project- Maxton, North Carolina

Event Description

Organization Information

Town of Maxton

BID Information

12:00 pm

08/05/2021

201 McCaskill Avenue, Maxton, North Carolina, 28364

Project Information

CDBG-I Water Infrastructure Project

No

201 McCaskill Avenue, Maxton, North Carolina, 28364

TOWN OF MAXTON
REQUEST FOR PROPOSALS FOR
GRANT ADMINISTRATION SERVICES

The Town of Maxton has received two Community Development Block Grants – Infrastructure (CDBG-I) awards in the amount of $121,496 and $1,877,803 by the North Carolina Department of Environmental Quality (NCDEQ) to replace approximately 12,729 linear feet of existing 4-inch diameter and 6-inch diameter water mains on McCaskill, Cottingham, Graham, Central, First, Hooper, Henderson, Martin Luther King Jr., Holly, and Sixth streets that experience frequent failures. The new lines are 4 to 6-inch cement-lined DIP water mains. The project has a timeframe of three (3) years.
Contingent upon this award, the Town of Maxton is soliciting proposals for grant administration services to assist in the administration and management of this project in compliance with all applicable requirements under the North Carolina CDBG-I Program. The fee for grant administration services/grant management will be paid with CDBG-I funds.
Scope of Services:
Grant administration services shall include, but are not limited to, standard tasks necessary for the implementation of the project in conformance with the following CDBG compliance areas:
1. Environment Review Compliance and Release of Funds and other Funding Conditions;
2. Citizen Participation Compliance;
3. Fair Housing Compliance;
4. Equal Employment and Procurement Compliance;
5. Section 3 Compliance;
6. Section 504 Compliance;
7. Completion of Language Access Plan;
8. Completion of Anti-Displacement and Relocation Assistance Plan;
9. Complaints and Grievance Procedures for Compliance Plans;
10. Labor Standards Compliance;
11. Completion of all required reports and documentation;
12. Assistance with Financial Reimbursements Forms; and
13. Setting up and managing official records.
The services will not include the disbursement or account of funds distributed by the Town’s Financial Officer, legal advice, fiscal audits, or assistance with activities not related to the CDBG-I project.
Proposal Submission:
Submissions provided to the Town shall include at a minimum:
1. Individual or Firm information: the consultant of firm’s legal name, address, email, and telephone number, the principal(s) of the firm and their experience and qualifications;
2. CDBG Grant Administration Experience: description of specialized experience and technical competence of the staff to be assigned to the project with respect to CDBG grant administration, description of firm’s prior experience, including any similar projects (in particular those funded by CDBG), size of community, location, total construction cost, and name of local official knowledgeable regarding the firm’s performance. Include at least three (3) references;
3. Consultant/Firm Capability: description of firm’s current work activities, capability of carrying out all aspects of CDBG related activities, and firm’s anticipated availability during the term of the project.
4. Cost of Services: Indicate a fee for services and explanation of the basis for the fee; and
5. Documentation of compliance with state and federal debarment/eligibility requirements.
Proposal Evaluation Criteria:
Proposals for grant administration services will be evaluated by a Selection Committee. Proposals will be considered on an equal competitive basis. The following criteria will be used in the evaluation process:
1. General Qualifications, Competence and Reputation of Firm or Individual Consultant 25 points
2. Prior CDBG Infrastructure Grant Experience of Firm of Individual Consultant 20 points
3. Qualification of Actively involved staff (assigned staff members of Firm or Consultant) 20 points
4. Ability to Address Local Needs 10 points
5. Availability 10 points
6. Cost of Services 10 points
Upon completion of the review, the Committee will make its recommendation to the Board of Commissioners for approval.
Respondents may review the CDBG-I application which includes a description of the proposed project including activities, budget, schedule, and other pertinent information by visiting the Town Office during regular office hours.
The above information should be submitted no later than August 5, 2021 by 12 am, to Angela Pitchford, Town of Maxton, PO Box 99, Maxton, NC 28364 or delivered to same at 201 McCaskill Avenue Maxton, NC 28364. For more information, contact the Town Clerk at (910) 844-5231.
The Town of Maxton is an Equal Opportunity Employer and invites the submission of proposals from small and minority and women-owned firms, historically underutilized businesses, and certified/registered Section 3 businesses concerns.
This information is available in Spanish or any other language upon request. Please contact the Town Clerk at (910) 844-5231 or at 201 McCaskill Avenue Maxton, NC 28364 for accommodations for this request.
Esta información está disponible en español o en cualquier otro idioma bajo petición. Por favor, póngase en contacto con Angela Pitchford al (910) 844-5231 o en 201 McCaskill Avenue Maxton, NC 28364, de alojamiento para esta solicitud.

Angela Pitchford, Manager Date: 6 July 2021

https://www.ci.maxton.nc.us/forms/

HUB vendors/contractors are encouraged to submit a bid for this project.

Pre-Bid Information

Yes

Mandatory

12:00 pm

08/05/2021

Pre-Bid Meeting Location Address

201 McCaskill Avenue, Maxton, North Carolina, 28364