The Compliance section conducts assessments of agency compliance performance to ensure adherence to statutory laws, rules and regulations governing state-owned passenger vehicles, pickup trucks, and vans. These assessments are performed to identify and/or mitigate any compliance gaps and are accomplished through conducting various types of agency compliance reviews.
Agency Compliance Checklist
Are you in compliance with Motor Fleet Management’s rules and regulations? The following checklist document is designed to assist agencies in preparing for agency compliance reviews which will be conducted at state agencies.
Using the table
Click the plus icon next to the report name for additional information. The table includes: the nature of the report, frequency, distribution date, agency requirements and due date information.
|Standard Review||Description||Frequency||Distribution Date||Agency Requirement||Agency Due Date|
|Utilization||Utilization report of leased vehicles not meeting required 3,150 miles during the quarter.||Quarters Ending: March 31, June 30, Sept. 30, Dec. 31||Within 30 days of quarter end||Justification for underutilization of each listed vehicle required to maintain use of the vehicle.||Approximately 30 days after distribution date|
|Vehicle Assignment Verification||Report of all vehicles leased by the agency and assignment information||Annual||January||Confirm all vehicle assignment information/update as needed||Approximately 45 days after distribution date|
|Commuting Verification||Report of individuals approved by the agency to commute in state-owned vehicles||Annual||January||Confirm listing of all individuals authorized to commute/update as needed||Approximately 45 days after distribution date|
|Agency Policies and Procedures||Review of agency policies and procedures to assess alignment with MFM regulations||Initial request/Follow up as needed||As determined by MFM||Provide policies and procedures upon request||Approximately 30 days after initial request|