Fleet Compliance

The Compliance section conducts assessments of agency compliance performance to ensure adherence to statutory laws, rules and regulations governing state-owned passenger vehicles, pickup trucks, and vans. These assessments are performed to identify and/or mitigate any compliance gaps and are accomplished through conducting various types of agency compliance reviews. 

Agency Compliance Checklist

Are you in compliance with Motor Fleet Management’s rules and regulations? The following checklist document is designed to assist agencies in preparing for agency compliance reviews which will be conducted at state agencies. 

Agency Guide - Compliance Review Checklist

Standard Reporting

Using the table

Click the plus icon next to the report name for additional information. The table includes: the nature of the report, frequency, distribution date, agency requirements and due date information.

Questions? Email Compliance at motorfleet@doa.nc.gov. Contact Us

Standard Review Description Frequency Distribution Date Agency Requirement Agency Due Date
Utilization Utilization report of leased vehicles not meeting required 3,150 miles during the quarter. Quarters Ending: March 31, June 30, Sept. 30, Dec. 31 Within 30 days of quarter end Justification for underutilization of each listed vehicle required to maintain use of the vehicle. Approximately 30 days after distribution date
Vehicle Assignment Verification Report of all vehicles leased by the agency and assignment information Annual January Confirm all vehicle assignment information/update as needed Approximately 45 days after distribution date
Commuting Verification Report of individuals approved by the agency to commute in state-owned vehicles Annual January Confirm listing of all individuals authorized to commute/update as needed Approximately 45 days after distribution date
Agency Policies and Procedures Review of agency policies and procedures to assess alignment with MFM regulations Initial request/Follow up as needed As determined by MFM Provide policies and procedures upon request Approximately 30 days after initial request