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Bid & Vendor Forms

NOTE: The Instructions to Bidders and North Carolina General Contract Terms and Conditions included in the forms below must be used, as a minimum, unless prior written authorization is received from the Division of Purchase and Contract.

The updated IFB and RFP documents have been updated for NC BIDS and are available below.


ELECTRONIC FORMS:

Procurement Planning:

Document  Last Revision
Agency Procurement Planning FY19 7/12/2018
Special Procurement Delegation Request 8/21/2018

Solicitation Review:

Document Last Revision
Preliminary Service Solicitation Review Request 7/12/2018

QA Inspection Documents:

Document Last Revision
Sample Inspection Report 05/31/2018

Invitation for Bids (IFB)

Document Last Revision
IFB Agency Goods (DOCX) 12/03/2018
IFB Agency Goods (DOC) 12/03/2018
IFB Agency Simple Services (DOCX) 12/03/2018
IFB Agency Simple Services (DOC) 12/03/2018
IFB-Third Party Finance Lease (doc) 10/04/2017

Request for Quote (RFQ)

Document Last Revision
Request for Quote (DOCX) 06/01/2018
Request for Quote (DOC) 07/25/2018

Services (RFP)

Document Last Revision
Request for Proposals (DOCX) 12/03/2018
Request for Proposals (DOC) 12/03/2018
Request for Authority to Contract with Consultants (DOCX) 09/12/2018

Request for Best and Final Offer (BAFO)

Document Last Revision
Request for BAFO 06/20/2016

Contract Administation and Monitoring Forms:

Document Last Revision

Notice of Default and Request to Cure Template (pdf)

Notice of Default and Request to Cure Template (doc)

10/05/2015

10/06/2015

Notice of Termination and Remedies Template (pdf)

Notice of Termination and Remedies Template (doc)

03/01/2013

03/01/2013

Contract Monitoring Checklist (pdf)

Contract Monitoring & Administration Plan (pdf)

03/01/2013

03/01/2013

Contract File Checklist (pdf)

Contract File Checklist (doc)

03/01/2013

03/01/2013

Contract Kickoff Meeting Checklist (pdf)

Contract Kickoff Meeting Checklist (doc)

03/01/2013

03/01/2013

Contract Close-Out Checklist (pdf)

03/01/2013

Contract Validation Checklist (pdf)

Contract Validation Checklist (doc)

03/01/2013

03/01/2013

Contractor/Supplier Performance Evaluation Report (pdf)

Contractor/Supplier Performance Evaluation Report (doc)

03/01/2013

03/01/2013

Complaint to Vendor Form (doc)

03/01/2013

Repurchase Cost Letter (pdf)

Repurchase Cost Letter (doc)

07/31/2013

07/31/2013

EO50 Forms:

Document Last Revision
EO50 LUMPSUM AWARD LETTER (doc) 03/31/2010
EO50 ITEM AWARD LETTER (doc) 03/31/2010
IPS EO50 Reporting/Tracking Instructions (pdf) 06/01/2011

E-Procurement Forms:

Document Last Revision
eQuotes EXECUTIVE ORDER #50 FORM (pdf) -
Vendor Exception Listing Procedures (pdf) 12/03/2015
Exception Vendor Form (doc) 12/03/2015